Sync SharePoint Libraries Using Microsoft Intune

Before configuring Intune policies, you need to collect the unique Library IDs for each SharePoint document library you want to sync automatically.

Navigate to your SharePoint site and open the document library you want to sync. Click the Sync button in the toolbar. When the "We're syncing your files" dialog appears, select Copy library ID. This provides the correctly formatted Library ID needed for Intune configuration.

# Alternative PowerShell method to retrieve library information
Install-Module -Name PnP.PowerShell -Force
Connect-PnPOnline -Url "https://contoso.sharepoint.com/sites/YourSiteName" -Interactive
Get-PnPList | Where-Object {$_.BaseTemplate -eq 101} | Select-Object Title, Id

Document each Library ID along with its corresponding site URL and library name. You'll need these exact values for the Intune policy configuration.

Sign in to the Microsoft Endpoint Manager admin center at https://endpoint.microsoft.com using an account with Intune Administrator privileges.

Navigate to Devices > Windows > Configuration profiles. This is where you'll create the policy that automatically syncs SharePoint libraries to managed devices.

Click Create > New Policy to start creating your SharePoint sync configuration.

Select the following options:

• Platform: Windows 10 and later
• Profile type: Settings Catalog (recommended for modern management)

Click Create to proceed to the profile configuration wizard.

The Settings Catalog approach provides more granular control and better future compatibility compared to Administrative Templates.

On the Basics tab, provide clear identification for your policy:

• Name: "Auto-Sync SharePoint Libraries - [Department/Team]"
• Description: "Automatically syncs designated SharePoint document libraries to managed Windows devices for offline access"

Use descriptive names that indicate which libraries or user groups the policy targets. This helps with policy management as your environment grows.

Click Next to proceed to configuration settings.

In the Settings Picker, search for "Configure team site libraries to sync automatically". From the OneDrive settings category, select Configure team site libraries to sync automatically (User).

Enable the setting by toggling it to Enabled. Under Libraries (User), you'll configure each SharePoint library:

Library Name: Finance Documents
Library ID: b!-RIj2DuyvEyV1T4NlOaMHk8XkS_I8MdFlUCq1BlcjgmhRfAj3-Z8RY2VpuvV_tpd

Use the + Add button to configure multiple libraries. Each library requires its unique Library ID that you collected in Step 1.

For each library entry, ensure the Library ID format matches exactly what you copied from SharePoint - these IDs are case-sensitive and must be precise.

Click Next when all libraries are configured.

On the Scope tags tab, add appropriate tags if your organization uses them for policy management. For most deployments, you can skip this step.

On the Assignments tab, specify which users or devices will receive this policy:

• Include: Select user groups or device groups that need access to the SharePoint libraries
• Exclude: Optionally exclude specific users or devices

Common assignment strategies:

• Assign to Azure AD security groups based on department
• Assign to device groups for specific hardware types
• Use dynamic groups based on user attributes

On the Review + Create tab, carefully verify all policy settings:

• Profile name and description are clear
• All SharePoint Library IDs are correctly formatted
• User/device assignments target the right groups
• OneDrive sync setting is enabled

Click Create to deploy the policy. The policy will appear in your Configuration profiles list with a status of "Not assigned" initially, then change to "Assigned" as devices check in.

Click on your newly created policy to access its overview page. Here you can monitor deployment progress and identify any issues.

Key metrics to monitor:

• Assignment status: Shows how many devices have received the policy
• Device status: Indicates successful application vs. errors
• User status: Shows per-user deployment results

Click Device status to see detailed information about individual devices. Look for devices showing "Error" status and click them to view specific error messages.

Common deployment issues include:

• Devices not checking in with Intune recently
• Users lacking permissions to SharePoint libraries
• OneDrive sync client not installed or outdated

On a managed device where the policy has been applied, verify that SharePoint libraries are syncing automatically.

Check the OneDrive system tray icon - it should show sync activity for the configured SharePoint libraries. Open File Explorer and navigate to the OneDrive folder. You should see folders for each configured SharePoint library.

# PowerShell verification on managed device
Get-ItemProperty -Path "HKCU:\Software\Microsoft\OneDrive\Accounts\Business1" -Name "Tenants"
Get-ChildItem "$env:USERPROFILE\OneDrive - YourCompany" | Where-Object {$_.PSIsContainer}

Libraries appear as folders with cloud icons, indicating Files-On-Demand is active. Users can access files offline by right-clicking and selecting "Always keep on this device".

When SharePoint libraries don't sync as expected, follow this systematic troubleshooting approach:

Check OneDrive Sync Client Status:

%localappdata%\Microsoft\OneDrive\onedrive.exe /status

Reset OneDrive Sync (if needed):

%localappdata%\Microsoft\OneDrive\onedrive.exe /reset
%localappdata%\Microsoft\OneDrive\onedrive.exe

Verify Registry Entries: Check that Intune has written the correct registry values for automatic sync:

Get-ItemProperty -Path "HKCU:\Software\Policies\Microsoft\OneDrive" -Name "AutoMountTeamSites" -ErrorAction SilentlyContinue

Common resolution steps:

• Restart the OneDrive sync client
• Sign out and back into OneDrive
• Verify user permissions in SharePoint
• Check device compliance status in Intune
• Force policy sync from Company Portal app

If issues persist, collect OneDrive sync logs from %localappdata%\Microsoft\OneDrive\logs for Microsoft support analysis.